Never Miss Another Call, Chat, or Booking — Day or Night
ReceptFlow's AI answers your phones and website chat 24/7, qualifies every enquiry, and books the job straight into your calendar — for tradies, clinics, law firms and local service businesses across Australia.
One flat price. Unlimited calls. No per-minute fees, no per-agent markup.
How ReceptFlow Works
Get up and running in minutes. No developer required.
Sign Up & Configure
Tell ReceptFlow about your business — services, hours, FAQs. Our setup wizard does the heavy lifting in under 5 minutes.
Add to Your Website
Paste a single line of code on your website, or provision a phone number for AI voice calls. Connect Google Calendar for auto-booking.
Capture Leads 24/7
Your AI receptionist greets visitors, qualifies leads, and books appointments around the clock. You get instant SMS and email alerts.
Your Always-On Office Manager
AI answers calls and website enquiries, asks the right questions, and books jobs into your calendar. You just show up.
AI Chat Widget
Embed on your website in 2 minutes. ReceptFlow greets visitors, answers FAQs, collects job details, and sends you qualified leads — even at midnight.
Smart Lead Qualification
AI asks the right questions — name, job type, location, urgency — and delivers qualified leads straight to your phone via SMS and email.
Google Calendar Booking
Connect your Google Calendar and let customers book available slots instantly. No back-and-forth scheduling needed.
AI Phone Receptionist
Answers your business phone with a natural-sounding AI voice. Greets callers, asks about the job, and books appointments. Unlimited calls on all paid plans.
Email Notifications
Get notified the moment a new lead comes in or an appointment is booked. Your customers receive confirmations too.
Conversation Inbox
Review every conversation in one place. See transcripts, lead details, and qualification scores at a glance.
Built for Tradies & Service Businesses
Whether you're on a roof, under a sink, or between patients — ReceptFlow answers calls and captures leads so you don't have to.
Painters, Plumbers & Sparkies
Capture job enquiries while you are on site. AI answers calls, asks about the job, and books a quote time. No more missed work.
Builders & Landscapers
Homeowners browse at night and weekends. Your AI receptionist qualifies leads and books site visits while you rest.
Dental Practices
Help new patients find the right service, answer common dental questions, and book appointments online.
Med Spas & Aesthetics
Capture leads from Instagram and Google, answer treatment questions, and book consultations 24/7.
Law Firms
Qualify legal enquiries after hours, collect case details, and book initial consultations automatically.
Real Estate & Coaching
Engage buyers, sellers, and coaching leads on your website. Book viewings and discovery calls instantly.
Built for Businesses That Can't Afford to Miss a Lead
We're a new Melbourne company and don't have customer logos yet — so instead, call the AI live right now before you sign up.
Built solo by Usama Ahmad in Melbourne — meet the founderAlways answering calls & chats
Voice response latency
Industry templates
AUD/mo — unlimited calls
Discloses it's AI & auto-redacts sensitive numbers
Simple, Transparent Pricing
No hidden fees. Cancel anytime.
Starter
For solo businesses getting started.
- 1 business location
- 500 AI conversations/month
- AI chat widget
- Unlimited AI voice calls
- 1 phone number included
- Google Calendar auto-booking
- Lead capture & qualification
- Email notifications
- Basic analytics
Pro
For growing businesses.
- 3 business locations
- Unlimited AI conversations
- AI chat widget
- Unlimited AI voice calls
- 3 phone numbers included
- Google Calendar auto-booking
- Lead scoring & prioritisation
- Custom voice cloning
- Advanced analytics & reporting
- Priority support
Business
For agencies and teams.
- Unlimited business locations
- Unlimited AI conversations
- Unlimited voice calls
- 10 phone numbers included
- Extra numbers: $20 each
- Google Calendar auto-booking
- Lead scoring & prioritisation
- White-label widget (your brand)
- Custom AI knowledge base from your website
- API access
- Priority onboarding support
- 99.9% uptime commitment
- 7-day free trial on all plans
- Cancel before trial ends — never charged
- No contracts, no commitments
- Reminder email 2 days before trial ends
How ReceptFlow Compares
How does an AI receptionist compare to a virtual receptionist or traditional answering service in Australia? See how we stack up.
| Feature | ReceptFlow | Human Receptionist | Traditional Answering Service |
|---|---|---|---|
| Monthly cost | $79.99/mo flat | $3,000–$5,000/mo | $200–$2,000/mo + per-call |
| Availability | 24/7/365 | 8–10 hrs/day, weekdays | Business hours (after-hours extra) |
| Voice calls | Unlimited, no per-call fee | Limited by working hours | $1–$10 per call |
| Website chat | Included | Not included | Not included |
| Calendar booking | Automated (Google Calendar) | Manual | Takes messages only |
| Lead qualification | AI scoring (Hot/Warm/Cold) | Varies by person | Basic message taking |
| Setup time | 5 minutes | 2–4 weeks hiring | 1–2 weeks onboarding |
How Much Are Missed Leads Costing You?
Most businesses lose 40% or more of their leads after hours. Use our free calculator to see how much revenue you're leaving on the table — and how quickly ReceptFlow pays for itself.
Calculate Your ROIFrequently Asked Questions
What is an AI receptionist?
An AI receptionist is software that answers your business phone calls and website enquiries using artificial intelligence. It greets callers with your business name, asks qualifying questions, collects contact details, and can book appointments directly into your calendar — all without a human operator. Modern AI receptionists like ReceptFlow use natural-sounding voices and respond in under 1 second, handling unlimited calls 24/7 for a flat monthly fee.
What is ReceptFlow?
ReceptFlow is an AI receptionist built for Australian tradies and service businesses. It answers your business phone calls and website enquiries 24/7 using natural-sounding AI, qualifies leads by asking job-specific questions, and books appointments directly into Google Calendar. It costs $79.99/month AUD with unlimited voice calls and no per-minute charges.
How does the AI phone receptionist work?
When a customer calls your business number, ReceptFlow answers with a natural-sounding AI voice. It greets the caller by your business name, asks about the job (type of work, location, timing, urgency), collects their contact details, and either books an appointment or sends you their details via SMS and email. The whole interaction takes 1-3 minutes and the AI handles Australian accents, suburb names, and trade-specific terminology.
Does it integrate with Google Calendar?
Yes. Connect your Google Calendar and ReceptFlow checks your real-time availability before offering slots to customers. When a booking is made, both you and the customer receive confirmation. No double-bookings — the AI only offers genuinely free time slots.
How quickly can I get set up?
Most tradies are live in under 5 minutes. Create an account, tell the AI about your trade and services, connect your calendar, and get your dedicated phone number. No developer needed, no onboarding call required. The AI starts answering immediately.
What trades and industries does ReceptFlow work for?
ReceptFlow has pre-built templates for 14 industries: painters, plumbers, electricians, cleaners, landscapers, builders, roofers, dental practices, med spas, law firms, real estate agents, physiotherapists, coaches, and restaurants. The AI asks trade-specific qualifying questions from day one — no generic scripts.
How much does ReceptFlow cost?
ReceptFlow starts at $79.99/month AUD (Starter plan) with unlimited voice calls, an AI chat widget, Google Calendar booking, and SMS notifications. Pro ($199/mo) adds lead scoring and 3 locations. Business ($399/mo) adds white-label branding and API access. All plans include a 7-day free trial with no credit card required to sign up.
Does it work with my existing phone number?
ReceptFlow provisions a dedicated Australian phone number for your business. You can forward your existing number to it, or use it as your primary business line. Calls are answered in your business name with a custom greeting.
Is it obvious to callers that they are talking to an AI?
Yes, always. Every call opens with a disclosure that it is an AI assistant and that the call may be recorded, before any personal information is collected — there is no setting to turn this off. ReceptFlow also automatically strips anything resembling a credit card or ID number out of call transcripts before they are stored, so sensitive numbers a caller mentions in passing never sit in your dashboard.
From the Blog
Practical guides on lead generation, AI receptionists, and growing your business.
How to Capture Leads From Your Website After Hours
Most businesses lose 60%+ of leads that come in outside business hours. Here is how to fix it.
AI Receptionist vs Human Receptionist
Cost, availability, and quality — an honest comparison to help you decide.
How Med Spas Lose Leads (and How to Fix It)
From Instagram traffic that does not convert to after-hours booking gaps.
Best Chat Widgets for Small Business in 2025
A balanced comparison of the best chat widgets — features, pricing, and fit.
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